Activity Coordinator Job Profile
This page is the complete description and details for the summer camp Activity Coordinator position including job responsibilities, dates, wage, etc. At the bottom of the page you can apply online.
Job Title: Activity Coordinator
Reports to: Camp Director
Responsible for: principally monitors but also at times all age group staff.
The activity coordinator is responsible for all things on the “activity side”, that is to say they are responsible for managing the vast majority of the daily programme from waking up to meal times, sports, showers, and, of course, evening entertainments. The Activity Coordinator is a mid-management position along with the other coordinators and is the principal manager for all of the monitors (camp counsellors), although they will have a secondary role in managing the rest of the camp staff.
Activity Coordinators on TECS Summer Camps are generally the heart and soul of camp, bringing all of the fun, energy, songs and craziness to camp. Activity Coordinators need to be young, or young at heart, individuals who full of imagination and energy in order to meet the extraordinary demands of camp work, while also having a mature and responsible outlook to be able to take on the responsibility for this mid-management position.
Job Responsibilities + Tasks
- To ensure the age group activity programme is run to the highest quality in all areas.
- To manage on all levels the monitors and teachers in the assigned age group.
- To work alongside other management staff in ensuring the success of all parts of daily life on camp.
- Reading the camp manuals, https://tecsemployment.com/manuals/, and familiarising yourself with all areas of the camp before your arrival.
- Revise and update camp programme timetables as required.
- Be responsible for training the monitors and teachers in all areas related to the camp activity programme.
- Be responsible for the morning routine from wake-up to after breakfast.
- Be responsible for overseeing the general sports sessions and running the big colour war sports competitions.
- Be responsible for overseeing the arts and crafts/ project sessions as assigned.
- Be responsible for ensuring the proper usage of Arts and Crafts materials and sports equipment at all times and ensuring that monitors and teachers always have all the materials they need for activities.
- Controlling the quality of the arts and crafts programme and the extra activities done on and off site.
- Be responsible for overseeing showering and chill out/sand pit time as assigned.
- Be responsible for organising and running the evening entertainments.
- Be responsible for the putting to bed routine and on every third night the camp night watch.
- Be responsible for leading the age group on one of the weekend excursions.
- Run the arrival’s and departure’s programmes for the assigned age group.
- Be responsible for carrying out constant formal and informal sports observations and meet with staff to have constructive feedback.
- Meet daily with monitors and, as required, with teachers and inform them of all matters related to the camp or any other pertinent issues.
- Meet daily with other coordinators (TEFL and Welfare).
- Meet daily with Camp Director and pass on any relevant information and request needed programme information.
- Monitor in all areas staff performance and give regular feedback to staff on their performance, both positive and critical, as relevant. At all times keep Camp Director informed on staff performance and problems.
- Be a constant presence during all camp activities to ensure staff are where they are supposed to be and performing their duties to the required level at all times, also be present to offer support as and when needed.
- At all times be responsible for up holding camp rules and regulations for staff conduct.
OTHER GENERAL DUTIES
- Assist in the preparation of the camp site on the weekend before the staff arrival.
- Monitor the welfare of the children in the age group at all times and discuss regularly with age group welfare monitor about the action taken to deal with problems of the children.
- Carry out all tasks asked of you by the Director, professionally and thoroughly.
- As required participate in hygiene check with other coordinators.
- Manage staff in the carrying out of set up/tidy up tasks:
- For Start of Camp during training week.
- Before Departures and Arrivals.
- At end of camp as part of tidy up.
Returnee Coordinators (Do all the above responsibilities but in addition)
- Are expected to be positive role models to all new coordinators.
- Are expected to support and provide assistance to new coordinators whenever needed.
- In case of illness, may be needed to cover for more senior staff.
Head Coordinators (do all above plus returnee responsibilities)
- Will take part in management training week, one will also come out a week earlier and be paid an extra bonus for preparing everything for management training week.
- Will lead combined evening entertainments like Casino Night and Awards Ceremony and will be the overall in charge coordinator during any event or activity when the age groups are combined.
- Will run the daily coordinator meeting.
- Is expected to provide constant support and assistance to both new and returnee coordinators as they deem is needed as is assigned by the Camp Director.
- In case of need may be assigned by Central Office to cover for Camp Director.
HOURS OF WORK:
The hours of work for a Coordinator are not set and are instead dictated by daily events. All candidates should be prepared to have an open work schedule and be prepared to work long hours, particularly in the initial stages of camp, to get jobs/tasks finished. The Coordinator will have one day off each week at the weekend (in training weeks time off will be spread over several days, for example half a day of on one day and half on another – this time off is SET by the training programme and this factor must be understand by all potential applicants) and usually on good days (i.e. ones with few problems) be able to take around a 2-3 hour break in the morning. Each week Activity Coordinators also have a morning off which combines with a night when they are not on night watch in order to allow them to have a needed lay in to recharge their batteries. Activity Coordinators will be the night watch responsible every second or third evening and be required to be on site all night on those days. All staff are also always required to stay on site at night on pre-departure Fridays and on all Sundays.
Benefits of Working on a TECS Summer Camp
- Ambience of summer camp environment- team work and spirit!
- Fulfilment of working with kids and of managing people in that environment.
- Professional and personal development
- Friends from around the world.
- Sun and fun!
- Staff uniform- enough so you won’t have to rewash them yourself!
- Staff events- weekend trips, sport and game competitions during camp.
- Management Bonding Meal at before camp starts and reward meal at end of summer.
- Staff final meal – these are big things and for many staff the highlight of the summer so DON’T LEAVE CAMP UNTIL THE DAY AFTER WORK FINISHES.
- Knowledgeable year round central office management. The top management were ALL once staff members and mid-management themselves at one point.
- Supportive management structure.
- Guiding hand on the rewarding path to professional development and personal development.
Job Review and Performance Management
Regular feedback will be provided from the Camp Site Director about job performance and objectives. Also the Camp Site Director will be available at any time to discuss concerns or problems that may occur.
POSSIBLE FUTURE EMPLOYMENT:
TECS runs a year round academy and has a year-round team, therefore for teachers who display the correct attitude and work performance level there will be the opportunity of year round employment with us.
What we’re looking for: Requirements + Knowledge/Skills
- Summer camp experience and preferably in a management position.
- Relevant experience of man-management in past employment.
- Experience of organising activities for large groups of children and preferred experience of working with foreign language children.
- Experience of working in a fast moving environment where stress levels can at times be very high.
- University degree or relevant qualifications in child care preferred. Applicants with TEFL or sporting qualifications will be looked upon favourably.
- Competent knowledge of Microsoft Office package.
- First class interpersonal skills, with ability to man-manage in a motivational and fair way which encourages staff to maintain high levels of performance.
- Very high level of oral and written skills including persuasion, negotiation and advocacy.
- The ability to manage continually conflicting priorities in a high pressured environment.
- High energy levels and a young but responsible and mature outlook on life and work.
- Knowledge of Spanish and the customs and culture of Spain preferred but not essential (although please note the language of communication with the campers at all time is English).
STATEMENT OF WRITTEN PARTICULARS
- Arrive on Monday 28th June from 15:00-20:00.
- Management Training: 28th+29th June.
- Staff Training Week: 30th June* – 3rd July.
- Camp Start Date: 4th July (camper’s arrival).
Strong candidates should apply even if the exact dates of training weeks do not perfectly suit.
NOTE: Apart from our summer camps we also run various school camps in the month of June so there are options for extra weeks of work for those who are available. If interested, please indicate on application and in interview.
*As this is start of camp work for coordinators, this is the start date which will appear on Spanish contracts.
Wage + Work Dates
We employ managers for between 1-3 fortnights, with the vast majority being for fortnights 1 and 2. Below you can see the stated contract length (excluding training week). All figures shown below are NET (after tax):
Camps 1 + 2
- Dates (inc. training): 28th June – 31st July 2021
- Net Pay: €1300
- Possible bonus: Up to €150
Camps 1 – 3
- Dates (inc. training): 28th June –14th August 2021
- Net Pay: €1950
- Possible bonus: Up to €225
Head Activity Coordinator: + €100
There are only Head Coordinators in TECS Camp Puerto and is a coordinator, usually a returnee, selected by the Ast. Director of Language Camps. The bonus is ONLY for doing responsibilities very well as judged by Camp Director and it is not guaranteed. The bonus is only for a coordinator who has worked 6/8 weeks in TECS Camp Puerto.
Activity Coordinator Trainer: + €100
This will involve being a trainer during our management training, and doing a lot of the training of the other coordinators. The trainer will have a meeting (by phone/skype) and the information sent to them a week or two before their arrival. Trainers will need to prepare their trainining during this time so it is ready for when they arrive. Usually the trainer will arrive either early in the morning on the arrival day, or the day before so they can have final meetings before management training begins.
Other Conditions + Notes:
- Accommodation throughout contract length.
- All meals will be provided from the beginning of staff training weekend, and some but not all before then.
- TECS believes in professional development and for that reason extensive training is given to all our staff who will be as well trained as is possible for the taking on of all their responsibilities.
- All as stated above in “benefits of the job”.
- As we believe in team bonding there will be social events organised in the evenings during Management training weekend, including the Friday arrival evening, which you are expected to attend in order to create the best management team possible.
- There will be a special end of camp dinner and party for staff in all camps on the last night of the 2nd fortnight for Magic/Little Village and TECS Camp Gredos. Staff are permitted to sleep on site the night of their end of camp dinner and party but must leave before 12 noon on the Sunday. For those working in August there will be another end of camp dinner and party at the end of fortnight 3.
- Although it is unusual, we may have a mini camp running during our training week. This means that some staff, usually managers or returnee staff, will be needed to work on them”.
- Performance Bonuses: This is a possible performance related bonus. TECS provides standard reference gradings (Exceptional (E), Excellent (Ex) Very good (VG), Good (G), To Standard Required, Below Standard Required, Unsatisfactory) and believes in reward staff, with the bonuses stated above, should their performance be deemed to be above the high standards we demand of our staff (i.e. above Good). These bonuses will be based on the reference grading as decided on by the camp director. An employee is NOT entitled to any bonus should they be deemed to have done a performance that is deemed to be “Good”, “To Standard Required”, “Below Standard Required” or “Unsatisfactory”.