Activity Coordinator Job Profile

This page is the complete description and details for the summer camp Activity Coordinator position including job responsibilities, dates, wage, etc. At the bottom of the page you can apply online and download the complete PDF job profile.

Job Overview

Job Title: Activity Coordinator

Level: Mid-Management

Reports to: Camp Director

Responsible for: principally monitors but also at times all age group staff.

The activity coordinator is responsible for all things on the “activity side”, that is to say they are responsible for managing the vast majority of the daily programme from waking up to meal times, sports, showers, and, of course, evening entertainments. The Activity Coordinator is a mid-management position along with the other coordinators and is the principal manager for all of the monitors (camp counsellors), although they will have a secondary role in managing the rest of the camp staff.

Activity Coordinators on TECS Summer Camps are generally the heart and soul of camp, bringing all of the fun, energy, songs and craziness to camp. Activity Coordinators need to be young, or young at heart, individuals who full of imagination and energy in order to meet the extraordinary demands of camp work, while also having a mature and responsible outlook to be able to take on the responsibility for this mid-management position.

Job Responsibilities +  Tasks

  1. To ensure the age group activity programme is run to the highest quality in all areas.
  2. To manage on all levels the monitors and teachers in the assigned age group.
  3. To work alongside other management staff in ensuring the success of all parts of daily life on camp.

PROGRAMME

  1. Reading the camp manuals, https://tecsemployment.com/manuals/, and familiarising yourself with all areas of the camp before your arrival.
  2. Revise and update camp programme timetables as required.
  3. Be responsible for training the monitors and teachers in all areas related to the camp activity programme.
  4. Be responsible for the morning routine from wake-up to after breakfast.
  5. Be responsible for overseeing the general sports sessions and running the big colour war sports competitions.
  6. Be responsible for overseeing the arts and crafts/ project sessions as assigned.
  7. Be responsible for ensuring the proper usage of Arts and Crafts materials and sports equipment at all times and ensuring that monitors and teachers always have all the materials they need for activities.
  8. Controlling the quality of the arts and crafts programme and the extra activities done on and off site.
  9. Be responsible for overseeing showering and chill out/sand pit time as assigned.
  10. Be responsible for organising and running the evening entertainments.
  11. Be responsible for the putting to bed routine and on every third night the camp night watch.
  12. Be responsible for leading the age group on one of the weekend excursions.
  13. Run the arrival’s and departure’s programmes for the assigned age group.
  14. Be responsible for carrying out constant formal and informal sports observations and meet with staff to have constructive feedback.

MANAGEMENT

  1. Meet daily with monitors and, as required, with teachers and inform them of all matters related to the camp or any other pertinent issues.
  2. Meet daily with other coordinators (TEFL and Welfare).
  3. Meet daily with Camp Director and pass on any relevant information and request needed programme information.
  4. Monitor in all areas staff performance and give regular feedback to staff on their performance, both positive and critical, as relevant.   At all times keep Camp Director informed on staff performance and problems.
  5. Be a constant presence during all camp activities to ensure staff are where they are supposed to be and performing their duties to the required level at all times, also be present to offer support as and when needed.
  6. At all times be responsible for up holding camp rules and regulations for staff conduct.

OTHER GENERAL DUTIES

  1. Assist in the preparation of the camp site on the weekend before the staff arrival.
  2. Monitor the welfare of the children in the age group at all times and discuss regularly with age group welfare monitor about the action taken to deal with problems of the children.
  3. Carry out all tasks asked of you by the Director, professionally and thoroughly.
  4. As required participate in hygiene check with other coordinators.
  5. Manage staff in the carrying out of set up/tidy up tasks:
    1. For Start of Camp during training week.
    2. Before Departures and Arrivals.
    3. At end of camp as part of tidy up.

Returnee Coordinators (Do all the above responsibilities but in addition)

  • Are expected to be positive role models to all new coordinators.
  • Are expected to support and provide assistance to new coordinators whenever needed.
  • In case of illness, may be needed to cover for more senior staff.

Head Coordinators (do all above plus returnee responsibilities)

  • Will take part in management training week, one will also come out a week earlier and be paid an extra bonus for preparing everything for management training week.
  • Will lead combined evening entertainments like Casino Night and Awards Ceremony and will be the overall in charge coordinator during any event or activity when the age groups are combined.
  • Will run the daily coordinator meeting.
  • Is expected to provide constant support and assistance to both new and returnee coordinators as they deem is needed as is assigned by the Camp Director.
  • In case of need may be assigned by Central Office to cover for Camp Director.

HOURS OF WORK:

The hours of work for a Coordinator are not set and are instead dictated by daily events.  All candidates should be prepared to have an open work schedule and be prepared to work long hours, particularly in the initial stages of camp, to get jobs/tasks finished.  The Coordinator will have one day off each week at the weekend  (in training weeks time off will be spread over several days, for example half a day of on one day and half on another – this time off is SET by the training programme and this factor must be understand by all potential applicants) and usually on good days (i.e. ones with few problems) be able to take around a 2-3 hour break in the morning.  Each week Activity Coordinators also have a morning off which combines with a night when they are not on night watch in order to allow them to have a needed lay in to recharge their batteries.  Activity Coordinators will be the night watch responsible every second or third evening and be required to be on site all night on those days.  All staff are also always required to stay on site at night on pre-departure Fridays and on all Sundays.

Benefits of Working on a TECS Summer Camp

  • Ambience of summer camp environment- team work and spirit!
  • Fulfilment of working with kids and of managing people in that environment.
  • Professional and personal development
  • Friends from around the world.
  • Sun and fun!

TECS PROVIDES:

  • Staff uniform- enough so you won’t have to rewash them yourself!
  • Staff events- weekend trips, sport and game competitions during camp.
  • Management Bonding Meal at before camp starts and reward meal at end of summer.
  • Staff final meal – these are big things and for many staff the highlight of the summer so DON’T LEAVE CAMP UNTIL THE DAY AFTER WORK FINISHES.
  • Knowledgeable year round central office management. The top management were ALL once staff members and mid-management themselves at one point.
  • Supportive management structure.
  • Guiding hand on the rewarding path to professional development and personal development.

Job Review and Performance Management

Regular feedback will be provided from the Camp Site Director about job performance and objectives.  Also the Camp Site Director will be available at any time to discuss concerns or problems that may occur.

POSSIBLE FUTURE EMPLOYMENT:

TECS runs a year round academy and has a year-round team, therefore for teachers who display the correct attitude and work performance level there will be the opportunity of year round employment with us.

What we’re looking for: Requirements + Knowledge/Skills

EXPERIENCE

  1. Summer camp experience and preferably in a management position.
  2. Relevant experience of man-management in past employment.
  3. Experience of organising activities for large groups of children and preferred experience of working with foreign language children.
  4. Experience of working in a fast moving environment where stress levels can at times be very high.

QUALIFICATIONS

  1. University degree or relevant qualifications in child care preferred.  Applicants with TEFL or sporting qualifications will be looked upon favourably.

KNOWLEDGE/SKILLS

  1. Competent knowledge of Microsoft Office package.
  2. First class interpersonal skills, with ability to man-manage in a motivational and fair way which encourages staff to maintain high levels of performance.
  3. Very high level of oral and written skills including persuasion, negotiation and advocacy.
  4. The ability to manage continually conflicting priorities in a high pressured environment.
  5. High energy levels and a young but responsible and mature outlook on life and work.
  6. Knowledge of Spanish and the customs and culture of Spain preferred but not essential (although please note the language of communication with the campers at all time is English).

STATEMENT OF WRITTEN PARTICULARS

Training Planning Weekend

May be invited to attend our annual training planning weekend for managers where we focus on getting things ready for the summer, developing our management teams, and bonding the teams. The approximate date is 21st and 22nd of April 2018.

Starting Dates

  • Arrive on Sunday the 16th of June 2019.
    Management Training Week: 17th-23th June.
  •  Staff Training Week: 24th June – 29th June
    Camp Work Start Date: 30th June (camper’s arrival).

Strong candidates should apply even if the exact dates of training weeks do not perfectly suit.

 NOTE: Apart from our summer camps we also run various school camps in the month of June so there are options for extra weeks of work for those who are available. If interested, please indicate on application and in interview.

*As this is start of camp, this is the start date which will appear on Spanish contracts.

Wage + Work Dates

We employ managers for between 1-4 fortnights, with the vast majority being for fortnights 1+2 in July. Below you can see the stated contract length (excluding training week). All figures shown below are NET (after tax):

  • Fortnight 1 (30th June – 13th July 2019)
    • Net Pay: €550
    • Possible Performance Bonus: €100 (E), €75(Ex + VG), €45(G)
    • Total Possible Pay: € 550- € 650
  • Fortnight 1+2 (30th June – 27th July 2019):
    • Net Pay: €1100
    • Possible Performance Bonus: €140 (E), €100 (Ex + VG), €60 (G)
    • Total Possible Pay: € 1100 – € 1240
  • Fortnight 1-4 (30th June – 24th August 2019):
    • Net Pay: €2200
    • Possible Performance Bonus: €220 (E), €150 (Ex + VG), €90 (G)
    • Total Possible Pay: € 2200- € 2420

Management Training Week + Training Responsibilities: €200

All management staff receive 200€ for their responsibilities during the training weeks (Getting trained and running the staff training week). Management staff who don’t attend the full management week but do attend management training weekend and run staff training week and do attend an extra training day, will receive 100€ in place of 200€.

Head Activity Coordinator: €100

There are only Head Coordinators in Family Camp and is a coordinator, usually a returnee, selected by the Ast. Director of Language Camps.  The bonus is ONLY for doing responsibilities very well as judged by Camp Director and it is not guaranteed.

Activity Coordinator Trainer: €275

This will involve coming a week earlier than other coordinators, arrival: 11th June, and involve getting everything ready for the management training week. Often this position is filled by all year round TECS staff. This bonus is only given to non-year round TECS staff as year round ones receive payment for this week already.

Other Conditions + Notes:

  • Accommodation throughout contract length.
  • All meals will be provided from the beginning of staff training weekend, and some but not all before then.
  • TECS believes in professional development and for that reason extensive training is given to all our staff who will be as well trained as is possible for the taking on of all their responsibilities.
  • All as stated above in “benefits of the job”.
  • As we believe in team bonding there will be social events organised in the evenings during Management training week, including the Sunday arrival evening, which you are expected to attend in order to create the best management team possible.
  • There will be a special end of camp dinner and party for staff in all camps on the last night of the 2nd fortnight. Staff are permitted to sleep on site the night of their end of camp dinner and party but must leave before 12 noon on the Sunday. For those working in August there will be another end of camp dinner and party at the end of fortnight 4.
  • Performance Bonuses: This is a possible performance related bonus. TECS provides standard reference gradings (Exceptional (E), Excellent (Ex), Very good (VG), Good (G), To Standard Required, Below Standard Required, Unsatisfactory) and believes in reward staff, with the bonuses stated above, should their performance be deemed to be above the minimum standard required (i.e. Good and above). These bonuses will be based on the reference grading as decided on by the camp director. An employee is NOT entitled to any bonus should they be deemed to have done a performance that is deemed to be “To Standard Required”, “Below Standard Required” or “Unsatisfactory”.

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